Terms and Conditions

Terms and Conditions of use / hire of Corsley Reading Room

THE HIRER agrees to be present during the period of hire and to adhere to the terms and conditions contained in the Committee’s “Standard Conditions of Hire” together with the Schedule of Special Conditions set out as part of the contract agreement letter.

The below at the Ts and Cs of a hire. These are reviewed from time to time. The Ts and Cs reflect the law and also are in the best interests of all users. We welcome discussion should you be uncomfortable about any point.

The below are effective for bookings taken from 11/12/23 and replace all previous Terms and Conditions.

ALL events are subject to the Premises Licence which can be viewed here.

CORSLEY READING ROOM

STANDARD CONDITIONS OF HIRE - wef 11/12/23

For the purpose of these conditions, the term HIRER shall mean an individual hirer or the authorised representative of an organisation hiring the facility who will be present.

1. THE HIRER shall:

not use the premises for any purpose other than that described in the hire agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way or do anything or bring anything onto the premises which may endanger the premises or render invalid any insurance in respect thereof.
familiarise themselves with the fire appliance locations and fire evacuation procedures and brief their event participants appropriately, recognising that the hirer is responsible in law for their safety.
ensure there are no lit candles/naked flames; these are a significant fire risk and can also set off the fire alarms. Tea lights in suitable enclosures are allowed as are those on a child’s birthday cake.
not remove any Reading Room property from the premises unless agreed in the contract.
ensure Blutack /cellotape or similar in not used on the walls!
be responsible for the supervision of the premises, the fabric and contents, their care, safety from damage or change of any sort; for the behaviour of all persons using the premises in whatever capacity and for car parking arrangements.
ensure that all activities meet Health and Safety standards and any activities subject to safeguarding comply with current legislation regarding care of children and/or vulnerable adults. We may require to see evidence of safeguarding policies.
be responsible for the cost of electricity supplied for heating in both the large hall and lower room and for kitchen and other appliances. £1/ £2 coin meters are situated in the south west corner of the large hall (please check labelling for which meter is which) and in the cupboard on the north wall of the lower room.
be responsible for obtaining such licences as may be required for the sale of alcohol, If hirer wants to use our licence they will agree this with us in writing and adhere to all the relevant rules and legislation.
ensure that laws relating to gaming, betting and lotteries are not contravened. Obtaining licences as/if required. Similarly for the showing of any copyright films/movies; we can advise on this.
comply with all conditions and regulations made in respect of the premises by Wiltshire Council (and others) particularly in connection with the times of the event and any event which includes public dancing, music, film or other similar public entertainment or stage plays. (Copy of the premises licence is on our website and on the board in the bar area)
observe all relevant food health and hygiene legislation and regulations if preparing, serving or selling food.
ensure that electrical appliances brought to the premises and used there shall be safe, in good working order and used in a safe manner.
indemnify the committee for the cost of repair of any damage done to any part of the property, including the curtilage thereof, or the contents of the building which may occur during the period of hire.
ensure that noise is kept at an acceptable level and shall take any necessary action to reduce noise if complaints are made by local residents.
ensure no animals, except official guide/ assistance dogs, are allowed on the premises unless explicitly agreed in the contract.
be responsible for leaving the premises and surrounds in a clean and tidy condition, properly secured unless directed otherwise, and ensure any contents temporarily removed from their usual positions are replaced. And all electric appliances are off.

2. Security/ Fire: Hirer shall ensure that front and rear doors are unlocked while the building is in use. This is required as they are fire exits and must not be obstructed. The FAP (Fire Assembly Point) is the grass at the front of the Royal Oak Public House.

3. Waste/ damage: Hirer must remove any/ all waste created by the hirer’s event and report any damage (caused or found) to the booking contact.

Other points:

The Reading Room Management Committee reserves the right to cancel a period of hire in the event of the premises being required for use as a Polling Station for a Parliamentary or Local Government election or bye-election, in which case THE HIRER shall only be entitled to a refund of all fees paid.
In the event of the premises or any part thereof being rendered unfit for the use for which it has been hired, the Management Committee shall not be liable to THE HIRER for any resulting loss or damage whatsoever.
In the event of cancellation of the period of hire by the hirer, full or part refund of the hire fee shall be at the discretion of the Management Committee. Cancellations less than two weeks before event are normally not refunded at all.
The hirer is strongly advised to ensure the completion of an appropriate Risk Assessment (RA) for their event. The general RA for the premises is available on our website along with many other policies and an electronic copy of the latest version of the Standard Conditions of Hire as well as the other documentation mentioned in these conditions.
In the event of any booking being cancelled by the Reading Room Management Committee, for any reason, then as much notice as possible will be given and THE HIRER shall only be entitled to the return of all fees paid.
THE HIRER remains fully responsible for anything they, or attendees at their event, bring on site at all times, including if left on site inadvertently or by agreement. Any items left may be disposed of by the Management Committee at its sole discretion.

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