Terms and Conditions of use of Corsley Reading Room

THE HIRER agrees to be present during the period of hire and to adhere to the terms and conditions contained in the Committee’s “Standard Conditions of Hire” together with the Schedule of Special Conditions set out as part of the contract agreement letter.

 

The below at the Ts and Cs  of a hire. These are under review and will change.

 

ALL events are subject to the Premises Licence which can be viewed here.

 

CORSLEY READING ROOM

 

STANDARD CONDITIONS OF HIRE

 

For the purpose of these conditions, the term HIRER shall mean an individual hirer or the authorised representative of an organisation.

 

  1. THE HIRER is responsible for the cost of electricity supplied for heating in both the large hall and lower room and for kitchen and other appliances. £1 coin meters are situated in the south west corner of the large hall (black meter for heating, white meter for kitchen etc.) and in the cupboard on the north wall of the lower room.

  2. During the period of hire, THE HIRER shall be responsible for the supervision of the premises, the fabric and contents, their care, safety from damage or change of any sort; for the behaviour of all persons using the premises in whatever capacity and for car parking arrangements.

  3. THE HIRER shall not use the premises for any purpose other than that described in the hire agreement and shall not sub-hire or use the premises or allow the premises to be used for any unlawful purpose or in any unlawful way or do anything or bring anything onto the premises which may endanger the premises or render invalid any insurance in respect thereof.

  4. THE HIRER shall ensure that any activities for children comply with current legislation regarding care of children.

  5. THE HIRER shall be responsible for obtaining such licences as may be required for the sale of alcohol. (Our explicit agreement is also required.)

  6. THE HIRER shall ensure that laws relating to gaming, betting and lotteries are not contravened.

  7. THE HIRER shall comply with all conditions and regulations made in respect of the premises by Wiltshire Council particularly in connection with any event which includes public dancing,  music, film or other similar public entertainment or stage plays.

  8. THE HIRER shall observe all relevant food health and hygiene legislation and regulations if preparing, serving or selling food.

  9. THE HIRER shall ensure that electrical appliances brought to the premises and used there shall be safe, in good working order and used in a safe manner.

  10. THE HIRER shall indemnify the committee for the cost of repair of any damage done to any part of the property, including the curtilage thereof, or the contents of the building which may occur during the period of hire.

  11. In the event of cancellation of the period of hire by the hirer, full or part refund of the hire fee shall be at the discretion of the Management Committee.

  12. THE HIRER shall ensure that noise is kept at an acceptable level and shall take any necessary action to reduce noise if complaints are made by local residents.

  13. Animals, except official guide dogs, are not allowed on the premises.

  14. At the end of a period of hire, THE HIRER, shall be responsible for leaving the premises and surrounds in a clean and tidy condition, properly secured unless directed otherwise, and any contents temporarily removed from their usual positions are replaced

  15. THE COMMITTEE reserves the right to cancel a period of hire in the event of the premises being required for use as a Polling Station for a Parliamentary or Local Government election or bye-election, in which case THE HIRER shall be entitled to a refund of all fees paid and no other compensation.

  16. In the event of the premises or any part thereof being rendered unfit for the use for which it has been hired, THE COMMITTEE shall not be liable to THE HIRER for any resulting loss or damage whatsoever.

  17. The HIRER is responsible for ensuring Health and Safety compliance and supplementing/ modifying the Reading Room Risk Assessment as required for their event.